Interim Certificate: Definition, Importance, and Application

An interim certificate is a document issued by the employer that describes the current status of an employee’s employment. It includes information about the type and duration of previous activities as well as an assessment of the employee's performance and behavior towards supervisors, colleagues, and clients. Unlike a final certificate, an interim certificate is issued while the employment relationship is still ongoing.

Reasons for Requesting an Interim Certificate

Employees may request an interim certificate for various reasons:

• Internal Changes: When being transferred to another department or taking on new responsibilities, an interim certificate documents the previous career path.

• Supervisor Change: A change of direct supervisor may prompt the employee to request a certificate to record their performance under the previous supervisor.

• Job Applications: For applying to internal or external positions, an interim certificate serves as an up-to-date performance review.

• Further Education or Training: Some training programs may require a current certificate.

• Corporate Changes: Mergers, acquisitions, or other structural changes within the company may make an interim certificate useful.

Legal Rights and Content

In Germany, there is no general legal entitlement to an interim certificate. However, a justified interest of the employee in an interim certificate is recognized, for example, during internal changes or before longer absences.

The content of an interim certificate should meet the same standards as a final certificate and include:

• Introduction: Details about the employee and the start of the employment relationship.

• Job Description: Detailed explanation of previous tasks and responsibilities.

• Performance Assessment: Evaluation of work quality, quantity, expertise, and particular achievements.

• Behavioral Assessment: Evaluation of social behavior towards supervisors, colleagues, and clients.

• Closing Formula: Optionally, appreciation and wishes for continued collaboration.

Special Considerations and Tips

An interim certificate should be kindly worded and free from negative implications that could harm the employee. It is important that the certificate is clear and understandable, without hidden messages or "secret codes." As it reflects the current status of the employment relationship, it can also serve as a reference when creating the final employment certificate.

Conclusion

An interim certificate is an important tool for documenting an employee's previous career path and performance while the employment relationship is still ongoing. It provides clarity for both the employee and the employer about the current status of the collaboration and can be valuable in various situations.