Job Description: Clear Definition of Duties and Responsibilities

A job description is a written, neutral document that details the characteristics of a specific position within a company. It defines tasks, goals, responsibilities, competencies, and the position’s placement within the organizational structure. As an internal tool for personnel planning, it serves to establish clear responsibilities and avoid overlaps.

Contents of a Job Description

1. Job Title: Clear designation of the position.

2. Organizational Placement: Representation of the hierarchical position, including superiors and subordinate positions.

3. Purpose of the Position: Overall objectives and purpose of the role.

4. Tasks and Duties: Detailed description of primary and secondary tasks.

5. Responsibilities: Definition of decision-making authority and areas of responsibility.

6. Competencies: Necessary skills and qualifications for the position.

7. Collaboration: Internal and external interfaces as well as cooperation partners.

8. Performance Standards: Criteria for evaluating job performance.

Benefits of a Job Description

• Clarity and Transparency: Avoidance of uncertainties regarding tasks and responsibilities.

• Basis for Job Advertisements: Facilitates the creation of precise job offers.

• Support During Onboarding: Provides new employees with a clear overview of their duties.

• Foundation for Performance Reviews: Defined criteria enable objective evaluations.

Difference Between Job Description and Job Posting

While a job description is an internal document detailing the requirements and tasks of a position, a job posting is for external communication aimed at attracting suitable candidates. The latter is often based on the job description but is less detailed and focuses on information relevant to applicants.